美森BEC商务英语培训知识分享
Dealing with Expenses
Most companies use forms or spreadsheets to process travel and entertainment expenses claims. As a result, it can be difficult to control spending across the organisation, and unfortunately data often needs to be processed again and entered into the firm's other accounting systems. One solution is an automated expenses management system. But there are various measures you can implement to make your existing procedures more efficient. Firstly, ensure that all expenses claims are independently authorised. Who approves senior managers' claims, for example? Don't waste time reviewing all expenses claims; only look in detail at a sample, but regularly update the firm's expenses policy, and query all claims that fall outside it. You should also avoid duplicating effort; if line managers check expenses, there is little point in the accounts department are doing so. You could try to cut down on cash advances and corporate credit cards; making staff use their own credit cards encourages them to submit claims on time. It is also a good idea to identify and remind staff who do not submit or approve claims promptly. Finally, aim to recharge expenses to customers where your business model allows.
词汇速记
美森BEC培训经验
spreadsheet n.电子表格程序
process vt.处理
implement vt.实施,执行
approve vt.批准
submit vi.提交
短语积累
美森BEC培训经验
expenses claim 报销申请
line managers 直属经理
fall outside 超出……
There is little point in doing sth. 做某事没什么意义
cash advance 预付现金
句型点拨
美森BEC培训经验
As a result, it can be difficult to control spending across the organisation, and unfortunately data often needs to be processed again and entered into the firm's other accounting systems.
因此,控制整个公司的费用会很困难,而且糟糕的是数据常常需要再次被处理并输入到公司的其他会计系统中。
Don't waste time reviewing all expenses claims; only look in detail at a sample, but regularly update the firm's expenses policy, and query all claims that fall outside it.
不要浪费所有的时间审核所有的报销申请;只要仔细看一个样例,但是要定期地更新公司的开销政策,并询问所有属于政策以外的开销。
商务话题链接
企业费用管理系统
“企业费用管理系统”是指企业行政管理部门为管理经营活动中的各项费用使用的信息系统,由报销模块、系统维护等组成。费用管理系统能够有效解决各部门员工的日常借款、报销签批过程、结算过程等待时间长的问题;最大程度的规范借款、报销单据的填写、签批操作,避免人为错误;提高财务审核、结算、入账的工作效率;实现日常借款、报销信息的数据存档,为费用管理提供数据依据。
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